Ahmed Ezzy

Driven and resourceful administrative professional with [12] years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

  Executive Secretary to Chairman                                                                              

  Yousef Al-Rajhi Global

  February 2022 – Current

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings with Chairman and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming

 Correspondence (e-mail, letters, packages etc.)

• Make travel arrangements for the Chairman including booking tickets and hotels 
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide 

Assistance in bookkeeping

• Monitor office supplies and negotiate terms with suppliers to 

ensure the most cost-effective orders

• Maintain electronic and paper records ensuring information

 is organized and easily accessible

• Conduct research and prepare presentations or reports as assigned
• Booking hospital appointments for Chairman and his family
• Handle the financial and administrative matters of Chairman’s housemaids and drivers in terms of salaries, housing and HR affairs. 

 Personal Assistant to CEO (Mr. David Macadam)

  Abdullah Al-Othaim Investment CO, Riyadh

  September 2020 – February 2022

• Booked travel by coordinating and reserving transportation and lodging.
• Coordinated events, prepared agendas and managed schedule for CEO.
• Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
• Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
• Screened calls and emails and initiated actions to respond or direct messages for managers.
• Perform accurate research and analysis.
• Coordinate arrangements, meetings and/or conferences as assigned.
• Take dictation and write correspondence.
• Compile, proofread and revise drafts of documents and reports.
• Daily record keeping and filing of documents.
• Create and organize information, and generate reference tools for easy use.
• Answer and screen telephone calls, and respond to emails, messages and other correspondence.
• Operate and maintain office equipment.
• Manage busy calendar, meeting coordination and travel arrangements.
• Professionally greet and receive guests and clients.
• Ensure efficient and effective administrative information and assistance.

  Riyadh Cables Co, Riyadh 

  September 2014 - September 2020

• Provide administrative and clerical support to departments or individuals.
• Schedule meetings and arrange conference rooms.
• Applying annual leave and arranging all clearance for vacations
• Alert manager about cancellations or new meetings.
• Manage travel and guest arrangements
• Arrange for outgoing mail and packages to be picked up.
• Prepare statistical reports.
• Greet and receive visitor.
• Coordinates Department's response to crises and supports task forces.
• Coordinates office management activities.
• Determine matters of top priority and handle accordingly
• Prepare minutes and agenda for meetings.
• Maintain office procedures and management.
• Operate office equipment, such as photocopy machine and scanner.
• Receive and relay telephone messages.
• Maintain hard copy and electronic filing system.
• Following up incoming and outgoing messages and tasks.
• Sign for receiving packages.

  Administrative Assistant

  Saudi Building Technic Maintenance, Riyadh

  December 2010 - June 2014

• Aware of GOSI process, procedures, contribution and follow up GOSI & Labor Ministry records 
• Aware of GOSI registration process and online GOSI registration of each candidate 
• Handle all GOSI ( injuries, rules, regulations, HR and GOSI related processes) 
• Coordinate with finance Dept. for monthly payments of GOSI. 
• Prepare monthly GOSI subscription list of “Saudi & Non-Saudi” staff of the company, its follow-up and the annual Saudization forms, as required to be in Platinum Nitaq 
• Oversee the daily tasks within the HR function for internal and external compliance in all HR.
• Complete monthly reports for the Management detailing activities and statistics of the month i.e. man power, training data, absence, leavers and new hires, performance issue etc. 

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• Providing advice to Managers and staff on current changes and rulings relating to the Ministry of Labor and Ministry of Immigration policies and procedures 
• Handle medical insurance progress (Addition, Deletion, Injuries) for company employees and their family 
• Perform assigned tasks as assigned by the supervisor related to data entry and document processing as per company's requirement. 
• Manage company mobile lines as admin (Issuance - cancellation) and calculate the monthly bills with Excel database to be ready for paying. 
• Handle company (electricity and water) bills. 
• Supervise the preparation of the attendance lists on DTR machine. 
• Supervise the preparation and issuance of ID cards for company employees. 
• Supervise the recipient and delivery of faxes and emails 
• All support letters as required by divisional HR ( Authorization letter, buying car, disclaimer letters, custom letters, rent house letters, letter of employment, driving authorization letter, driving license letter and other official letters) 
• Any other duties as assigned by the management from time to time related to the job function.

Bachelor's Degree: Accounting

Alexandria Commerce College