Ibrahim Al Suwailh

Pivotal administrative offering over 10 years of experience in implementing successful administration strategies and motivating highly administration team to produce significant bottom-line results. Distinguished background in recruiting and developing a team to drive across multiple administration affairs. Exemplary communicator with the team and drive to cultivate and foster professional and while maintaining trust.

Administrative Supervisor - Alfanar Technical Services, Jubail.
 Managing and following up the employee’s accommodation with all its belongings. Search for suitable new buildings and compare prices. Ensure compliance with Saudi standards, qualifications and safety requirements. Ensuring the cleanliness of the housing complexes for all employees. Visits and periodic inspection of the company's housing complexes, and periodic maintenance and follow-up with the maintenance department. Reviewing service bills and analyzing them to working on payment. Transport employees from the compounds to the company’s headquarters at the specified times and returning them to the compounds.
 Managing and following up the company's customs affairs. Making contracts with customs brokers. Follow-up export, re-export and import with customs brokers. Create requests for customs exemptions. Preparing all customs documents and letters requirements and communicating with all concerned departments in the company in order to complete the work efficiently.
 Follow up and manage the company's public relations with government departments, the Royal Commission in Jubail and Yanbu, and giant companies such as SABIC, Marafiq and others and working to issue the gate passes to our employees. Coordinating visits and meetings and making company accounts with government institutions and the Royal Commission and managing them.
 Follow up and manage government relations in order to complete all requirements of the company and the employees with all ministries and the Passport office and Port Departments, the Labor Office, the Civil Defense Department, the Traffic Department and the Industrial Security Department.
 Carrying out ticket reservations in coordination with the head office.
 Follow-up and adoption of official and emergency leaves.
 Follow-up and adoption of business trips.
 Make hotel reservations to the visitors and Work to get contracts with several hotels and coordinate with the secretaries and the purchasing department. Managing the company's security team, preparing and approving the shifts schedule of security guards in coordination with the security supervisor.
 Preparing, organizing and scheduling training courses in coordination with the company's or external training institute.
 Providing advice to colleagues and senior managers on complex administrative matters.
 Performing data inputting duties on various computer spreadsheet programs.
 Ordering stationary and office supplies when they are running low.
 Welcoming visitors to the office in a polite and professional manner.
 Providing individual administrative support to specific executives or senior managers.
 Resolving routine administrative problems so thoroughly that they do not reoccur.
 Organizing the office layout in a way that helps ensure administrative efficiency.
 Making sure the company complies with all administrative related statutory and legal
 Organizing to do lists of key duties that have to be performed with the team.

Diploma of Executive Secretary- Institute of Public Administration in Dammam.