Mohamed Abdelaziz

Hawazen Al Jazira Cont. "HAJCO" - Riyadh, Saudi Arabia, Saudi Arabia from October 2023 till now 

“Bid-Tender Specialist”

Check and follow up on incoming tenders, noting tender due dates, project start and end dates, submission instructions/requirements, and mode of submission

Ensure the Proposals Library and related databases contain accurate and easily accessible information, and regularly update them

Responsible for all activities related to RFP review, verifying RFP content, queries upload, Terms and Conditions, and preparing costing sheets according to Etimad BOQ, and tender/proposal submission to the Etimad Portal

Monitored procurement portals for new tender opportunities relevant to the organization’s services.

Monitor the tender submission process for formatting, completeness, consistency, and compliance

Coordinate and compile all aspects of the tender in accordance with processes, client bid requirements and tender deadlines

Entry Technical, Commercial Tender and BOQ, on "Etimad Platform, SAP Ariba, Aconex, and Each portals tender

Corresponds with vendors in conjunction with the tender process as required, nondisclosure agreements, confirmation of interest, etc.

Develop and implement comprehensive bidding strategies to ensure competitiveness and maximize contract awards, aligning with client requirements and project goals

Conduct thorough research and analysis of bid requirements, specifications, and terms and conditions

Analyze RFQs and prepare costs using standard processes and tools

Collaborate with cross-functional teams to gather necessary information and documentation, crafting persuasive, detailed proposals

Manage internal teams (technical, commercial, and proposal writers) to ensure timely and high-quality proposal submissions

Coordinate with technical and accounting teams to conduct competitor research and analysis, developing effective win strategies

Ensure compliance with all RFP requirements and guidelines

Prepare and submit highly competitive bids and tenders to prospective clients within established deadlines

Manage and update the bid content repository, ensuring accurate and up-to-date information is easily accessible

Oversee the entire bid process, from opportunity identification to proposal submission, and perform risk assessments related to bid submissions

Provide regular and timely updates to internal stakeholders (technical, account, management), monitoring progress and bid outcomes

Review and interpret customer feedback on unsuccessful bids to identify areas for improvement and implement corrective measures

Stay updated on industry trends, market conditions, and competitor activities to enhance bidding strategies

Develop and maintain relationships with key stakeholders, including customers, suppliers, and internal teams

Coordinate pre-bid meetings and site visits to gather critical information necessary for tender submissions

Monitor and ensure adherence to tender submission due dates, including checking, binding, packing, and preparing outgoing submissions

Also, ensure timely raising of clarifications to gain better clarity on offer submission and full compliance with all necessary details

Led pre-tender meetings to outline objectives, timelines, and responsibilities for team members.

Participated in industry forums and workshops to stay updated on best practices in tender management.

Reviewed and updated tender strategies to maximize chances of winning bids, considering market trends.

Streamlined tender processes by introducing efficient document management systems and tools.

Ensured compliance with all legal and regulatory requirements throughout the tendering process.

ACC - Arabian Construction Company – November 2021 – October 2023 Cairo, Egypt

Senior Material Control

Coordinating Materials Computation of the amounts of material or items required to complete specific job orders is the responsibility of Material Controllers

Inventory Control Knowing how to create, compile and maintain manual or computerized records is an essential duty of Material Controllers

Transporting Materials Controllers often must move or transport materials between departments in response to production needs

Knowledge of equipment such as forklifts or pallet jacks is helpful

Examining and Verifying Materials Upon receiving a new inventory, Material Controllers are tasked with examining the materials to verify that they conform to production specifications

They must be familiar with these specifications or could look in the reference manuals for the information

Order Management Computation of the amounts of material or items required to complete specific job orders is a responsibility of Material Controllers

They must have knowledge of product manufacturing and related processes to successfully estimate how much each department or job requires

Gate keeper of the Document Control rules and procedures

One of Dar Al MIMAR company group (DMG) DMA January 2017 - November 2021 - Cairo, Egypt 

Document Controller

company Overview: one of Dar Al MIMAR company group (DMG)

Manages documents (internal & external)

Checks of compliance and quality of documents

Maintains a list (register) & file document

Distribute documents to relevant people

Liaises with Client / Contractor / Subcontractor

One of Dar Al MIMAR company group (DMG) January 2016 - April 2017

DMC - Cairo, Egypt

Document Controller.

Write your Accomplishment or Responsibility

Managers / Coordinates a team of Document Controllers

Sets up the Document Control system (procedures, processes, templates, applications, etc.)

Runs & administrations the Document Control system

First line of contact in the case of an escalation of a Document Control related issue

Gate keeper of the Document Control rules and procedures

Clarification, arbitration, technical authority role regarding Document Control issues

Ensure commitment, support and buy-in from internal and external interfaces

Closely supervises difficult / sensitive phases

One of Dar Al MIMAR company group (DMG) August 2013 - February 2016

Beverage - Cairo, Egypt Document Controller

• Lead and guide the quality control team in ensuring compliance with standards.
• Implement and optimize quality control procedures to enhance efficiency.
• Conduct regular audits and inspections to uphold quality standards.
• Drive initiatives for continuous improvement in quality control processes.
• Collaborate with cross-functional teams to address quality-related issues.
• Ensure that products meet or exceed customer expectations for quality.
• Generate reports on quality metrics and communicate the findings to relevant stakeholders.       •activities as per approved drawings and specifications                                                                 • Coordinated with Municipality Engineers and Consultants for inspection of various under construction
• Liaised with subcontractors and suppliers for timely provision and supply of various work-related items. 

Palm Hills - Cairo, Egypt March 2011 - August 2013 

Document Controller

Facilitated submission of all documents to respective departments through regular audits on corporate documents

Logs the requests into a database system and then provides the requested materials or it may be more informal

Preparing Documents to Help Project Manager Construction

Computer Science High Institute for Computers and Management Information Systems - HICMIS