Normina Ahmad

Highly organized and dependable student eager to secure an entry-level secretarial position that requires strong administrative support and knowledge of computer software, clerical and organization skills.

An executive secretary with 12 years' experienced aiming to apply my office management to allow for smooth administrative operations.

Job Summary:

• Responsible for the clerical and other administrative support to the Medical Chief Officer, Executive Officer and Quality and Patient Safety Manager.
• Coordinates with other department secretaries for any Job-   Related issues.
• Preparing for the hospitals accreditation and reaccreditation for JCI and CBAHI.

Executive Secretary – October 2012 – December 2017

Saudi German Hospital-Jeddah

Roles:

• Perform daily administrative activities and submit accurate reports pertaining to the job assignment.
• Provide administrative and clerical support to departments or individuals.
• Coordinate with departments / sections in collecting and disseminating information as required.
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO,
• Ensures all information related to the department is transmitted without delay.
• Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff,
• Manage all aspects of organization’s office services.
• Prepare agenda for meetings, schedule meetings, attending committee meeting, and taking minutes and arrange conference rooms.
• Alert manager about cancelations or new meetings.
• Handle information requests.
• Greet and receive visitor.
• Maintain full confidentiality on all subjects handled.
• Determine matters of top priority and handle accordingly.
• Plans events and volunteer activities.
• Maintain office procedures.
• Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
• Coordinate committees and task forces.
• Relay directives, instructions and assignment to executives.
• Receive and relay telephone messages.

Bachelor of Science in Computer Science