Executive Assistant - Riyadh, المملكة العربية السعودية - Squadio

وصف

Squadio is a Global Remote-first IT service provider headquartered in Riyadh KSA with Delivery Centers in Egypt and KSA. Our distributed teams are located in Tunisia, Egypt, KSA, Palestine, Nigeria & India. We were founded in 2011 in Riyadh, KSA, as an app development company (previously Ibtikar technologies) successfully pivoted our model to support the growing need of startups and companies seeking to hire and manage their own engineering team remotely with engineers vetted by Squadio's talent community.

We are looking for an experienced and proactive Executive Assistant to provide high-level administrative support to our Chief Executive Officer. The ideal candidate will have a bachelor's degree in business administration or a related field, along with proven experience as an executive assistant, preferably supporting C-level executives or senior management. Strong organizational, communication, and technology skills are essential, along with a high level of professionalism and discretion. If you are a detail-oriented, proactive individual with the ability to handle multiple tasks and prioritize effectively, we encourage you to apply for this exciting opportunity to join our dynamic team.Responsibilities

• Calendar Management: Managing the CEO's schedule, coordinating appointments, and organizing meetings and travel arrangements
• Communication: Handling correspondence, emails, and phone calls on behalf of the CEO and ensuring timely responses
• Information Management: Compiling and organizing information, reports, and data for the CEO's review and decision-making
• Confidentiality: Maintaining strict confidentiality of sensitive information and exercising discretion in handling privileged information
• Project Coordination: Assisting in the planning, coordination, and execution of special projects and initiatives as directed by the CEO
• Administrative Support: Providing administrative support to the CEO, including drafting documents, preparing presentations, and conducting research
• Liaison: Serving as a liaison between the CEO and internal departments, external stakeholders, and board members
• Event Coordination: Assisting in the planning and execution of company events, conferences, and meetings attended by the CEO
• Policy Adherence: Ensuring compliance with company policies, procedures, and legal requirements in all activities
• Special Assignments: Undertaking special assignments and ad-hoc tasks as delegated by the CEO to support organizational goals
  
  

Requirements

• Education: A bachelor's degree in business administration, management, or a related field. A master's degree may be preferred
• Experience: Proven experience as an executive assistant or in a similar role, preferably supporting C-level executives or senior management
• Organizational Skills: Exceptional organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively
• Communication Skills: Excellent written and verbal communication skills, including the ability to interact professionally with internal and external stakeholders
• Confidentiality: Strong understanding of the need for discretion and the ability to handle confidential information with integrity
• Technology Proficiency: Proficiency in using office software, scheduling tools, and other relevant technology to support the CEO's administrative needs
• Adaptability: Ability to adapt to changing priorities, work independently, and remain composed under pressure
• Attention to Detail: Strong attention to detail and accuracy in all aspects of work, including document preparation and information management
• Professionalism: A professional demeanor with a high level of integrity, ethics, and respect for all individuals within and outside the organization
• Proactive Mindset: A proactive approach to problem-solving and decision-making, with the ability to anticipate the needs of the CEO and take initiative