Executive Secretary- Khobar KSA Arabic speakers only - Riyadh, المملكة العربية السعودية - Trans Skills Group

وصف

TheExecutive Secretary to the Managing Director holds a crucialposition in the company serving as the primary conduit forefficient communication and coordination within the organization.

Reporting directly to the Managing Director this role supports theexecutive in managing administrative responsibilities streamliningexecutive workflows and fostering effective information exchangewithin a multifaceted company operating in both the HORECA (HotelRestaurant and Catering) and Real Estate Developmentindustries.

Executive Support:
Act as theprimary point of contact between the Managing Director andinternal/external stakeholders.
Manage the Managing Directors calendar appointments and prioritizemeetings.
Prepare and distributemeeting agendas presentations andreports.


Communication Hub:
Ensureefficient communication flow within the organization linking bothHORECA and Real Estate Developmentsectors.
Handle correspondenceincluding emails letters and phonecalls.
Coordinate communicationbetween the Managing Director and departmentheads.


InformationManagement:
Maintain confidentialrecords and documents exercising discretion andconfidentiality.
Conduct researchcompile data and prepare reports as requested by the ManagingDirector.


Traveland Event Coordination:
Arrangeand coordinate the Managing Directors travel plans includingitineraries accommodations andtransportation.
Assist inorganizing company events and meetings both internally andexternally.


Documentationand Filing:
Manage and organizedocuments contracts and agreements related to both businesslines.
Ensure accurate filing andretrieval of importantrecords.


InterdepartmentalLiaison:
Foster positive workingrelationships with teams in the HORECA and Real Estate Developmentsectors.
Facilitatecrossfunctional collaboration and informationsharing.

Requirements

Qualificationsand Experience:
Bachelor s degree in business administrationmanagement or a related field.

Provenexperience (58 years) as an executivesecretary.


JobSpecificSkills:

Scheduling Proficiency:
Expertise in calendar management andappointment scheduling.

EffectiveCommunication:
Strong written and verbal communicationskills.


Organizational Agility:
Exceptional organizational skills to manage diverse administrativetasks.

TechSavviness:
Proficiencyin office software and communicationtools.

Discretion andConfidentiality:
Ability to handle sensitive information withdiscretion.

ProblemSolvingAcumen:
Capacity to resolve logistical and administrativechallenges.


Time Management:
Excellent time management and prioritizationskills.


Adaptability:
Flexibilityto thrive in a dynamic workenvironment.


InterpersonalSkills:
Strong interpersonal skills for interacting with internaland external stakeholders.

Attention to Detail:
Keen attention to detail especially inscheduling and coordinationtasks.

Qualifications and Experience:
Bachelor s degree in businessadministration, management or a related field. Proven experience(5-8 years) as an executive secretary.


Job Specific Skills:

Scheduling Proficiency:
Expertise in calendar management andappointment scheduling


Effective Communication:
Strong written andverbal communication skills


Organizational Agility:
Exceptionalorganizational skills to manage diverse administrative tasks

Tech-Savviness:
Proficiency in office software and communicationtools


Discretion and Confidentiality:
Ability to handle sensitiveinformation with discretion


Problem-Solving Acumen:
Capacity toresolve logistical and administrative challenges


Time Management:
Excellent time management and prioritization skills


Adaptability:
Flexibility to thrive in a dynamic work environment


InterpersonalSkills:
Strong interpersonal skills for interacting with internaland external stakeholders


Attention to Detail:
Keen attention todetail, especially in scheduling and coordinationtasks.