Office Coordinator - Jeddah, المملكة العربية السعودية - ABT Group

وصف

Job Description

Office Manager.

Key Responsibilities

1. Manage the daily office operations, including mail distribution, answering phones, and maintaining office supplies.
2. Coordinate meetings and appointments, including scheduling, preparing agendas, and arranging logistics.
3. Draft and edit correspondence, reports, and presentations.
4. Oversee office space and infrastructure to ensure a comfortable and efficient working environment.
5. Provide general support to visitors and staff.
6. Follow up on action items from meetings.
7. Ensure confidentiality and security of all office documents.
8. Handle requests and queries appropriately and in a timely manner.
9. Monitor inventory of office supplies and place orders when necessary.
10. Manage staff records, including contact information, work schedules, and absence records.
11. Prepare regular reports on expenses.
12. Develop and maintain a filing system for important and confidential company documents.
13. Assist in the hiring process by coordinating job postings, reviewing resumes, and scheduling interviews.
14. Onboard new employees and assist with employee record maintenance.

15. Organize office events, team buildings, and celebrations.

1. Coordinate travel arrangements and accommodation for staff as needed.
2. Coordinate maintenance and repair works for office equipment and infrastructure.
3. Liaise with cleaning, catering, and security services to ensure smooth operations.
4. Assist the marketing team in organizing campaigns and events.

Skills

• Adaptability:Ability to adapt to changes in the work environment and manage competing demands.
• Attention to Detail: Excellent attention to detail and problem-solving skills.
• Discretion: High level of discretion and confidentiality.
• Technical Skills: Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) and office management software.
• Time Management: Ability to multitask and prioritize work.
• Communication Skills: Excellent written and verbal communication skills Arabic and English.