Material Planner - Al Ahsa Governorate

Job summary

Material Planner is responsible for checking and updating hospital inventory and consumption reports, monitoring newly created codes and received items, and segregating items based on category and type. They must maintain stock levels, monitor stock levels of planned items, and create new purchase requests based on reorder levels and lead time calculations.

Qualifications

• Bachelor's degree in Pharmacy field or any other field related to the above responsibilities.

Responsibilities

• Check and Update the hospital inventory & consumption reports on daily basis in order to process any item reached the assigned reorder level.
• Monitor any newly created codes or newly received items and include them on the supply chain plan.
• Segregate all items based on the category & specify the type of each item as planned or unplanned items.
• Maintain the stock level on main warehouses to ensure its meeting the hospital demands.
• Monitor the stock level of planned items & create new purchase requests based on reorder level & lead time calculation.
• Monitor the stock level of planned items having open standing order & initiate follow up with the needed quantity to purchasing team.
• Track created purchase requests & follow up with purchasing team to create new Purchase orders.
• Check the daily received items report & follow up with purchasing team for un-received items that exceeded the calculated lead time.
• Check the daily internal requests for unplanned items & create new purchase requests after validating the attached justification.
• Attach a valid justification on the purchase request for all unplanned items.
• Attach a valid justification on the purchase requests created individually not within the routine planned purchase request.
• Coordinate with warehouse team to inform the end users for newly received unplanned items in order to transfer them to hospital sub-stores.
• Monitor and analyze the non-moving items on main warehouses and recommend them as alternative for moving items to the end users.
• Monitor and analyze the non-moving items distributed on hospital sub-stores & coordinate with department's heads to transfer them to another area with higher movement.
• Monitor and analyze the near expiry items on main warehouses & hospital sub-Substores and coordinate with the end users to make sure to consume them based on FEFO system.
• Coordinate with purchasing team with near expiry/non-moving list to be communicated with vendors in order to replace them if possible
• Coordinate with purchasing team to create newly needed codes based on the received request from end users.
• Receive the price difference report from warehouse staff and Update the market price of pharmacy items on product information management module as a reference for current prices on the system.
• Control the price of pharmacy items per lot number as per received purchase order and update/correct any price not integrated through the system.
• Control the price slab of non-pharmacy items per lot number as per received purchase order and update/correct any price not integrated through the system.
• Monitor new price changes of newly received items through Price Audit Report.
• Send notification email to all concerned end users for any price/Description updated on the system.
• Create a positive environment of reporting for any item shortage and coordinate with supply chain team to ensure item availability.
• Adhere to the assigned stock target per each warehouse to avoid any overstocking.
• Adhere to the assigned budget and demand forecasting in order to control purchasing costs.
• Perform any other assigned tasks that are related to his knowledge and job rule.
• Adhere to general guidelines and policies of Almoosa Specialist Hospital.
• Provide personalized coordinated care, and support for patients and families.
• Treat people with dignity, compassion, and respect.

Skills

• Computer literate.
• Good communication skills.
• Excellent knowledge of oral and written English.
• Proficiency in Microsoft Office

Desired requirements

• Proper, effective and compassionate communication.

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