Senior biology teacher - Riyadh, المملكة العربية السعودية - Middle East International Schools, Ataa EducationalCompany

وصف

Document ControlProcesses-

Documentcontrollers are responsible forunderstanding:

The various project phases and the deliverablesproduced

Thedocument control processes and the relationship with other projectgroups

Thedifferent types of deliverables, controlled and uncontrolleddocuments and how to classify them in theEDMS

Theprocurement bidding cycle and supporting document controlprocesses

The engineering design cycle processing requirements and thevendor/contract submission cycle and processingrequirements

The commissioning and construction phases including field mark-upsand document controlinvolvement

The document control quality check requirement for documents beingprocessed.

The EDMS and Document ControlTasks

Document controllers must have a thorough working knowledge of theEDMS functionality and all associated document control tools. Theyare responsible for using the tools to process documents incompliance with standards. They are also responsiblefor:

Assisting in setting up distribution matrices in theEDMS.

Allocating deliverable document numbers asrequired

Uploading engineering/ vendor /contractor deliverablestubs/placeholders in theEDMS

Registering and classifying deliverables and other documents asrequired in theEDMS

Managing versions and revisions in theEDMS

Transmitting deliverables and other documents as instructed byprojectleads

Providing reports from the EDMS such as the engineering status andvendor/contractor document submission status, engineering progressmeasurement, review cycles and assisting in expediting internalreviews

Managing the transmitting, receiving and distributing of documentsto externalusers

Auditing meta-data in the EDMS to ensure accurate reportingavailable

Ensuring the 24-hour turnaround of requests into documentcontrol

Participating in other project document control initiatives anddata managementtasks

Assisting with the final handover ofdocumentation

Participate in EDMS close-out activities ifrequired

Upload/capture data on Clients EDMS ifrequired

Document Management and Document ControlSupport.

Document controllers are responsible for supporting the projectby:

Providing document management support to project participantsincluding support to external users (bidders, vendors, contractors,consultants andclient)

Responding to queries (internally and externally) in a timely andprofessionalmanner

Identifying and escalating issues to the lead documentcontroller

Assisting the lead document controller in training other documentcontrollers asrequired.

Requirements

Youbring to therole:

Arelevant bachelors or diploma from a recognizedcollege

Experience of 3 years+ in Document management andcontrol

Previous document control experience in an engineering projectenvironment (including Vendor/Contractor documentation) or datamanagement environment using an electronic document managementsystem

Working knowledge in Microsoft Office Applications, Adobe Acrobat,file management tools e.g. Explorer and WinZip and demonstratedability to learn other softwaretools

Ability to accurately and efficiently capturemeta-data

Ability to follow workflows andstandards

Experience in working within a team with ability and willingness toshareknowledge

Proven communication/interpersonal skills to build relationshipswith the immediate and remote teammembers.

Ability to document work tasks (workinstructions)

Ability to train one-on-one or train ateam

Goodcommunication in English and interpersonalskills