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Centurion

    Project Administration - Centurion, المملكة العربية السعودية - Mancosa

    Mancosa
    Mancosa Centurion, المملكة العربية السعودية

    تم العثور عليها في: beBee S2 SA - منذ 6 أيام

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    دوام كامل
    وصف

    Primary Responsibilities

    Functional

    Project Documentation Management:

    • Develop and maintain comprehensive project documentation including project charters, timelines, budgets, resource allocation plans, risk registers, and communication plans.
    • Ensure all documents are accurate, up-to-date, and readily accessible to stakeholders.

    Meeting Facilitation and Communication:

    • Schedule and coordinate project meetings with internal and external stakeholders, ensuring all relevant parties are informed and aligned.
    • Facilitate productive meetings by creating agendas, capturing action items, and following up on decisions made.
    • Maintain clear and consistent communication with stakeholders through various channels e.g., email, project management tools, meetings.

    Risk Management:

    • Proactively identify potential risks throughout the project lifecycle.
    • Develop and implement mitigation strategies to minimize risk impact.
    • Monitor and track identified risks, keeping stakeholders informed of any changes.

    Administrative Support:

    Project Reporting and Presentations:

    • Prepare comprehensive project reports that provide key insights into project progress, budget status, and potential challenges.
    • Develop clear and concise presentations summarizing project information for stakeholders.

    Budget Management:

    • Develop and monitor project budgets, tracking expenses and identifying any variances.
    • Prepare and present budget reports to the Project Manager and other stakeholders.
    • Implement cost-saving strategies to ensure project remains within budget.

    Vendor Management:

    • Manage relationships with internal and external vendors, ensuring timely delivery of services and goods.
    • Negotiate contracts and service level agreements SLAs.
    • Monitor vendor performance and address any issues promptly.

    Technical Support:

    • User Acceptance Testing UAT Support
    • Develop and execute UAT test plans to ensure new systems or functionalities meet user requirements.
    • Assist project team and end users during UAT to identify and resolve defects.

    Knowledge Base and Documentation Management:

    • Maintain a centralized knowledge base with project-related information, procedures, and best practices.
    • Update project documentation as needed to reflect changes and progress.

    Process

    • Escalate issues and involve seniors wherever required to escalate and resolve issues as quickly as possible.
    • Adhere to company protocol as laid out in the Company Handbook.
    • Ensuring that all Enabling Solutions policies and procedures are being adhered to.

    MIS

    • Make sure all the defined reports with details have been delivered as required.
    • Make sure all the Defined Daily / Weekly /monthly reports have been delivered in a timely manner.

    Key Result Areas

    • Project establishment support
    • Project governance administration
    • Provide secretarial and administrative support to project meetings and workshops.
    • Administer the Project Tracking System

    Academic qualifications:

    • ICT/ Related Qualification + Prince2/PMBOK Foundational

    Experience:

    • 3 - 6 Years
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