Executive Assistant, CEO Office - Jeddah, المملكة العربية السعودية - LogiPoint

وصف

We're looking for an enthusiastic and meticulous Executive Assistant for CEO office, to become part of our dynamic LogiPoint team. In this role, your primary responsibility is (manage and organize the CEO office meetings, record Minutes of Meetings -MoM and execute the administrative tasks including the financial process e.g.: PRs, business trips, due payments from the agencies and meetings preparation, etc.)

Location:

Jeddah, Saudi Arabia

Education:

• BSc in Relevant field

Experience:

• 2-4 Years of experience

Languages:

• Fluent English

• Arabic

Nationality:

Saudi

Accountabilities:

Financials:

• Execute the payment process including dealing with the external parties, following up the required signatures, creation of Purchase Requests (PRs), Payment Orders to ensure accurate and timely implementation of the concern parties' payments.

Administration:

• Execute the administrative requests of the CEO Office including business trip forms, documents verifications, etc... through coordination with the concerned parties in order to fulfill the subject and follow-up the required approvals and signatures.

• Coordinate and arrange all meetings including business meetings, management monthly meeting, Board meeting, etc... through communication with the concerned parties to ensure timely implementation of the meetings as per the meetings' agenda.

• Prepare the meeting logistics and facilities including air media, food, A.C condition, projector, etc.... through communication with the concerned ensure proper execution of services in timely manner.

• Coordinate the incoming/outgoing guests through following-up with concern stakeholders including the travel and hotel requests, invitation letter, ensuring the tickets issuance, etc.... in order to ensure the best services have been provided and to maintain LogiPoint's image.

• Manage the calendar of the CEO including the travel arrangement, ticket & hotel reservation, pick-up & drop off services, etc.... in order to ensure the delivery of smooth service in a timely manner.

Employee's duties are not limited only to the above-mentioned Accountabilities; he/she may perform other duties as assigned.

Core Competencies:

• Working with people

• Presenting & communicating information

• Planning & organizing

• Delivering results and meeting customer expectations

• Adapting & responding to change

• Coping with pressure & setbacks