Document Control Department Manager - Riyadh, المملكة العربية السعودية - Talent Pal

وصف

Job Description:

Parsons is looking for an amazingly talented Document Control Department Manager to join our team In this role you will be responsible for the flow and storage of all project documentation (correspondence, contracts, construction documents, engineering, schedules, etc.) on some of the world's most iconic projects. If you are a detail oriented professional with strong organization and people skills, this could be the opportunity for you

Supervises employees responsible for the flow and storage of all project documentation (correspondence, contracts, construction documents, engineering, schedules, etc.) between project operations, engineering disciplines, construction team, and other related support groups. Plans, organizes, and implements systems for efficient document processing of all communications, supplier documents, design documents, construction documents or other internal or external documents. Has the knowledge of both the work processes of document control and also the use of electronic systems used to manage documentation.

What You'll Be Doing:

• Implements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications.
• Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines.
• Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
• Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
• Enters data and produces reports using other standard office automation or department-specific computer applications. Initiates and replies to routine correspondence related to area of responsibility.
• Provides assistance to users in capturing and locating electronic information. Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. May revise system or schedule as required to ensure timely approvals and distribution. Expedites review, signature approval, and release of supplier and internally produced documents.
• Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout. Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval
  
  

What Required Skills You'll Bring:

• Bachelors Degree with 15+ years of relevant experience, including at least 10+ years of prior document control experience in a lead capacity.
• Working knowledge of MS Windows and related word processing, spreadsheet, and database software.
  
  

What Desired Skills You'll Bring:

• Advanced knowledge of electronic document management systems, including Aconex, with an ability to architect and oversee implementation such systems
• Ability to interact effectively with project personnel and management
  
  

Minimum Clearance Required to Start:

Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.

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