Personal Assistant to Chief Executive Officer - Jeddah, المملكة العربية السعودية - Megamind IT Solutions

وصف

Company Description:

MegaMind IT Solutions is a leading IT solutions organization in the MENA region. The company provides innovative, customized, and flexible business information solutions and services to its clients, with a strong focus on customer satisfaction and long-term partnerships. MegaMind IT Solutions is committed to keeping integrity, developing competencies and exceeding the expectations of its clients.

Position Summary/Overview:

• This is a full-time on-site role for a Personal Assistant to the Chief Executive Officer.
• The Personal Assistant will be responsible for providing high-level executive administrative assistance, including diary management, clerical skills, and administrative assistance.

Responsibilities:

Specific responsibilities as the CEO's PA will include but not be limited to:

• Screening telephone calls, enquiries and requests, and handling them when appropriate and welcoming the CEO's guests.
• Liaising with clients, suppliers, advisors, shareholders, intercompany directors and other staff.
• Organize and maintain the CEO's calendar, time slot appointments, and time available for employees on a daily/weekly basis to discuss issues, problems, processes and other matters (ensuring that all internal employees provide daily feedback and reports to the CEO).
• Word processing, dealing with correspondence, writing emails/letters and corporate documentations/SOP's/policies (further information on such detailed herein), taking dictation, typing minutes and meeting reports.
• Organizing and attending meetings, and arranging business trips (including flights and accommodations), ensuring the CEO is well-prepared for meetings/business trips, preparing meeting agendas.
• Dealing with the CEO's incoming email, faxes and post delegating work to managers as relevant to each staff members TOR.
• Designing and producing documents, briefing papers, reports and presentations.
• Organization of corporate & company entertainment, management meetings and events.
• Devising and maintaining office systems, including data management, filing, etc.
• Overseeing office management ensuring the CEO's high standards are maintained.
• Oversee office procurement and overhead spending as per budget.
• Dealing with CEO's personal matters including holidays, flights, banking, family, housing and other private matters.

Business Administrative duties:

• Carry out specific projects, research and administration as required by the CEO.
• Present and maintain final financial documentation, management accounts, budget and other special financial reports as may be required by the CEO from time to time.
• Ensuring CEO sign off of financial presentations and management accounts prior to submission to the Board of Directors.
• Research relating to governance, legal, accounting and tax implications where required by the CEO and in liaison.
• Processing CEO's business expenses and other administrative items.

Person Specification & Qualifications:

• Education: University degree or diploma relating to the field, preferred but not essential, Business Administration, Finance, Accounting, Law, preferred English section.
• Experience: Minimum 5+ years' experience as Personal Assistant, Office Manager or similar role.
• Females only.
• Age: 25-35 years.
• External appearance: Must be presentable and tactful in dealing.
• Nationality: Preferably Saudi, Filipino or Indian nationality.
• Language: Fluency in English speaking, writing and listening. Preferably be fluent in another language (Hindi, Arabic, French).

Competencies:

• Organizational, planning and multi-tasking skills
• Communication skills
• Professional discretion and confidentiality
• Information gathering and information monitoring skills
• Problem analysis and problem-solving skills
• Judgment and decision-making ability
• Initiative
• Professionalism and confidentiality
• Attention to detail and accuracy