Faheem Ahmed

I am a Certified professional with +15 years of hands-on experience in Procurement, Supply Chain Management, and Project Control. Expert in end-to-end procurement, Strategic Sourcing, and Category Management. 

Successfully completed the procurement of USD 100+ million from overseas and local vendors within budget and time frame for Data Centers, Medical City, O&M, and Facility Management Projects.

With my extensive experience, skills, knowledge, and dedication, I would make a valuable contribution to your team to lead the organization to further success. 

• Currently responsible for the procurement of different projects of Construction, Facility Management, Operations and Maintenance, MEP, ICT, Low Current Systems, and Data Centers.
• Assisting in the development and implementation of procurement department sourcing strategies and plans to achieve the business targets.
• Preparing various reports including the progress and spend analysis to ensure that management has accurate and useful information.
• Preparing long and short-term cash flow forecast reports and plans for management review and approval.
• Mitigating the risk to procurement activities and actively managing to eliminate it. 
• Participating and recommending changes in procurement plans, policies, and procedures to improve performance.
• Implementing and Monitoring the Procurement and QMS policies & Procedures and reporting to management for any Minor or Major non-conformity.
• Supporting Internal Audit Team to ensure compliance with the company/project plan and policies.
• Ensuring the approval process implementation for the purchase orders and contracts before release.
• Highlighting the areas of improvement in the Enterprise Resource Planning (ERP) Procurement module, and proposing the solution to increasing efficiency.
• Liaising with the project management, client, subcontractors, and other internal and external stakeholders to complete the procurement activities.
• Implementing and monitoring the end-to-end procurement through Strategic sourcing, and contract management.
• Researching new and competent suppliers and developing a consolidated database to meet current and future needs.
• Monitoring and evaluating potential vendors/suppliers, building positive relationships to accomplish the targets of the project.
• Identifying the conflicts with internal and external stakeholders and resolving issues to streamline the process.
• Continuously maintaining the updated knowledge of KSA Customs and Clearance policy and legal requirements for imported materials. 
• Coordinating with the Shippers and compiling the documentation of shipments for International Procurement.
• Estimating the Customs Duties of imported products based on the HS codes and coordination with shippers for alternative HS codes to reduce/ remove the customs duty. 
• Registering the imported products in the SABER Portal and Applying for Conformity & Self Declaration certificates.
• Coordinating with Forwarders for the shipment status, customs clearance processes, and deliveries.
• Supervising a team and ensuring their work complies with the procurement and quality standards, procedures and policies. 
• Monitoring and evaluating the team's performance on their productivity and efficiency against the assigned work.
• Providing in-house training to the new employees and sharing the recommendation with the Human Resources department.
• Preparing various progress reports for internal and external stakeholders.
• Ensuring the Quality Control of all procurement data and maintaining the record of all Purchase Requests (PRs), Requests for Quotations (RFQs), Requests for Proposals (RFPs), and Purchase Orders (POs).
• Receiving Purchase Requests, reviewing, and recording in the database. 
• Preparing solicitation, Issuing Requests for Quotations and Requests for Proposals to various vendors. 
• Analyzing and reviewing offers and proposals received from suppliers for compliance with the purchase request (PR) project requirement, budget, and timeline.
• Coordinating with the Engineering department for Technical Evaluation of proposals. 
• Effectively Negotiating with vendors/suppliers value creation and ensuring terms comply with the requirements. 
• Preparing Techno-Commercial Comparison after proposal commercial analysis for management review. 
• Supervising/Creating Vendors, Material Masters, and Purchase Orders in ERP.
• Monitoring the complete Procurement Cycle after Placing the PO (Purchase Order) approved by management.
• Creating and Issuing the Blanket Purchase Agreements (BPA) and releasing the Purchase Orders under BPA.
• Receiving and verifying invoices with orders before initiating payment requests to the accounting department.
• Effectively Coordinating & supporting all departments and ensuring timely advance payments for on-time deliveries.
• Handling the Petty Cash to manage the urgent and small cash purchasing.
• Collecting, and organizing the legal and contractual documentation and the drafting of Contracts for Construction, MEP, Maintenance, and Services.
• Working in a cross-functional team (Including contracting, project management, and engineering departments) for preparing draft contracts/orders with vendors/suppliers.
• Administering and supporting the different Pre-Award activities including schedules, meetings, evaluation and negotiation.
• Ensuring all vendors' contracts are in place, valid, and up to date.
• Managing the documentation of contract changes in value, quantity, price, terms & conditions, etc.
• Ensuring that the non-disclosure agreements (NDA) are signed by suppliers to protect the commercial interests of the business.
• Assisting the Bidding Team to ensure the evaluations of proposals, offers, bids/tenders, and the selection of the best supplier.
• Coordinating and helping Logistic and Warehouse teams for timely deliveries and quality of products.

Master in Business Administration

Certified International Procurement Professional (CIPP)

Certificate Program in Contract Management (CPCM)