Arabic Administrative Assistant - Riyadh, المملكة العربية السعودية - The Qode FZ LLC
وصف
We are looking for Arabic Administrative Assistant to join our growing team in RiyadhTitle:
Administrative Assistant
Reports to:
Senior HR and Administration Manager
Office:
Riyadh, KSA
KEY ATTRIBUTES | QUALIFICATIONS
- Must be a Saudi National
- Previous working experience as a Receptionist/Personal Assistant/Executive Secretary
- Indepth knowledge of office management systems and procedures
- Outstanding organizational and time management skills
- Ability to multitask and prioritize daily workload
- Excellent communications and interpersonal skills
- Discretion and confidentiality
- Proactive problem solver
- Flexibility and adaptability
- With excellent computer (Microsoft Office) skills
- Excellent judgment and creative problemsolving skills
- Must be selfmotivated and proactive, going above and beyond his call of duty
- Possess an ability to work comfortably and efficiently in a collaborative setting
- Ability to work in a fastpaced environment
KEY AREAS OF RESPONSIBILITY
- Provide administrative support to ensure efficient operation of office
- Answer phone calls and transfer to the appropriate staff member
- Receive and greet visitors
- Carry out administrative duties such as filing, typing, copying, scanning etc.
- Make travel arrangements for senior staff such as booking flights, cars, hotel or restaurant reservations when necessary
- Support the team by performing tasks related to organization
- Provide information by answering questions and requests
- Maintain supplies inventory by checking stocks to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
- Coordinate and organize appointments and meetings
- Assist with onboarding of new employees
- Companywide committee facilitation and participation
- Employee safety, welfare, wellness, and health reporting
- Maintaining employee files and filing system
- Assisting with the daytoday efficient operation of the office
- Coordinate messenger and courier service
- Maintain office filing and storage systems
- Support in activities and company organized events as needed
- Update and maintain databases such as mailing lists, contact lists and client information
- Update and maintain internal staff contact lists and administrative records
- Ensure office equipment is properly maintained and serviced
- Contributes to team effort by accomplishing related results as needed
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