Seeking a Professional Personal Assistant for a CEO - Jeddah, المملكة العربية السعودية - Achieve Hospitality

وصف

Seeking a professional Personal Assistant for a CEO in Jeddah, Saudi Arabia - Salary Negotiable
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Role : Private Personal Assistant:

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  Location : Jeddah, Saudi Arabia:

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Salary : Negotiable, Depending On Experience:

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Start : ASAP:

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Working Hours : 24/ 7 on call:

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  Accommodation: a private room in a shared apartment will be provided:

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Languages : English is a must, Arabic and other languages are a bonus
We are seeking a professional and experienced Personal Assistant for a CEO in Jeddah. You will be working across his business and private residence offering him 24/7 support.


Responsibilities:

• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
• Represents the executive by attending meetings in the executive's absence
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Record, transcribe and distribute minutes of meetings
• Maintains customer confidence and protects operations by keeping information confidential
• Completes projects by assigning work to clerical staff; following up on results
• Prepares reports by collecting and analysing information
• Secures information by completing database backup
• Provides historical reference by developing and utilising filing and retrieval systems; recording meeting discussions.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
• Acting as the point of contact between the executives and internal or external colleagues
• Handling correspondence directed to employees or team members and producing reports and presentations
• Maintaining the current filing and database system, and looking for ways to improve current systems
• Ability to travel in the Kingdom and internationally
• Ability to work afterhours and on weekends when needed

Additional:

• Running personal errands for the principal
• Manage, coordinate, and arrange CEO travel, transport, and accommodation
• Maintain availability of CEO office supplies
• Scheduling appointments, maintaining an events calendar
• Remind the CEO of important tasks and duties, (prepare day to day to do list).
• Conduct research, collect and analyse data to prepare reports and documents for the CEO
• Perform administrative and office support, such as typing, dictation, spreadsheet creation
• Reporting to CEO / senior management and performing secretarial and administrative duties.
• Typing, formatting, and editing reports, documents, and presentations.

Entering data, maintaining databases, and keeping records

• Preparing, editing, and managing internal and external correspondence, communication, presentations and other documents on behalf of the CEO
• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Ordering office supplies and replacements, as well as managing mail and courier services
• Observing best business practices and etiquette.
• Act as the point of contact among other internal and external partners.

Requirements:

• Fluent in English, Arabic and additional languages are a bonus
• Open to travel when needed
• Right to work in Jeddah / Riyadh
• You must be professional and presentable at all times
• You must possess excellent contactable references

Job Types:
Full-time, Permanent


Salary:
ریال8, ریال15,000.00 per month