Chef de Partie for pastries and bakeries branch inMecca - Hilton

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Reporting to the creative producer, aproduction coordinator organizes the various crew needed to make aproduction happen and works on the administrative tasks of thecompany and its

Duties andResponsibilities:

• Workingprimarily from a production office, the production coordinatorkeeps track of the company s daily tasks and ensures that theoffice tasks are organized and running
• Coordinates the logisticsof the production including renting equipment, hiring crew and
• Handles paperwork such assupplier registration, agreements, release forms and;
• Books transport,accommodation and equipment for the crew (to name afew).
• On some productionsthey delegate tasks to a team of production assistants (PAs) andensure that these tasks are going according to
• Wraps up all shoots withthe producer, production, admin and finance team and ensures alldocumentation is organized and handed over
• Manages the collection andorganization of receipts, invoices and documentation for the

Run the productionoffice: The production coordinator needs to makesure that the office is running smoothly and efficiently - the moreorganized and efficient the production office is, the smootherthings run on Organizational tasks include, but are not limited to,keeping track of the company s production kit and restockingsupplies as needed, managing the storage space and updating andorganizing the

Coordinate with thecrew: As the production coordinator you will assistwith putting together the call sheets, schedule, travel, equipment,accommodations The role of production coordinator will vary on each

Paperwork: Theproduction coordinator may be responsible for call sheets,schedules, production reports, permits, visas, cast and crew listsand insurance There really is no end to the paperwork that theproduction coordinator has to deal with - this is where theirorganizational skills come in Keep binders and folders of allpaperwork that you do, make sure that you can find documents easilyand keep a paper trail of everything you do in case anything shouldgo The production coordinator has to distribute all kinds ofpaperwork to the cast and crew such as script revisions, scheduleupdates and call

Project-related tasks:The production coordinator may be responsible forany number of project/shoot related tasks such as renting equipment(ordering getting it to set), booking transportation (cars,flights, etc), street casting, booking creatives (photographers,videographers, models, glam, etc), scouting locations, managingon-set food and beverage (unpacking and setting up the coffeemachine, groceries, breakfast, etc) and In the lead up to the shootthe production coordinator will need to visit SNAP14 s storagespace, take out relevant production EQ needed for the shoot, handleits transportation to the location and They will also need tomanage the in/outflow of EQ and keep track of everything on thecompany s inventory to ensure their safe On some projects we llhave the support of a moving company to help with the production EQand on others, the production coordinator will need to handle this

Coordinatesand manages PAs: The company may hire ProductionAssistants (PAs) for their internship program, on a project basisor The role of the production coordinator is to be the link betweenthe PAs and the producer - delegating tasks to the PAs, keepingtrack of their progress and reporting all updates to the Theproduction coordinator may also be involved in the hiring processof the

Wrapup: When it comes time to wrap up a production, theproduction coordinator works with the producer to tie everything upnicely and leave no loose Accounts may need to be closed, equipmentreturned, paperwork completed and essentially anything that needsto be done to wrap the production up Make sure that all of yourpaperwork is complete and accessible for anyone that may need toaccess ;

Paperwork: Theproduction coordinator is responsible for managing the propercollection and handover of all invoices, receipts, NDAs, releasesThey will need to coordinate the completion of this paperwork withthird parties and the hand-over to the designated department of the

Being a productioncoordinator is a lot of work but it can be a lot of fun, you get tobe involved in many aspects of the It is a great position forlearning the ins and outs of Be sure to appreciate everyone thatworks with and for Be organized and efficient and always follow upwith people - never assume that someone has it taken care of, coveryour own ass as well as Stay focused and you will get the job doneand as with anything try to enjoy the work you are doing, asstressful as it can get at times it is a fun position to be

Skills:

Organization/Multitasking:This is probably the number one skill that you have to possess ifyou want to be a production You are the right hand to the producerand have to be ready and willing to balance a multitude of jobs atthe same If you don t enjoy paperwork and working in an office thenproduction coordinator is not the job for

Strong ComputerSkills: As a production coordinator, most of yourday will be spent working on a You need to be comfortabletrouble-shooting computer issues and you need to be able to makeyour way around programs like Google Workspace and Zoho One with

StrongScheduling Skills: During a production, theproduction coordinator is responsible for schedule You need to bevery comfortable with scheduling software and have a strongunderstanding of how the schedule Schedules can be very differentfrom one production to the next so be sure to have a firm grasp onwhy decisions are made and how they help the

Team Leading: Asthe production coordinator you report to the producer but you areresponsible for the production assistants and junior or assistantproduction You have to delegate and make sure that your team isworking effectively, I find it is always best to lead with a firmbut kind No one wants to help someone who is treating them likecrap or bossing them around because it makes them feel Your team isonly as good as you

Communication: Thisone goes with team leading, as the production coordinator you arethe point of contact for the crew and you need to make sure thatyou are communicating with all of the appropriate people andgetting the right messages to the right Be clear with instructionsand emails and make sure that you are understood, don t just assumethat people have received your emails or calls, follow up with

Requirements

• 1-3 years experience inproduction, project management orplanning
• Ability tocommunicate in English andArabic
• Flexibility withworking hours

Benefits

Mobile phone line

ADSLpackage

Unlimited Personal Time Off after 3months

Ability to request remote working daysafter 3months