Admin Coordinator - Jeddah, المملكة العربية السعودية - Islamic Development Bank

Islamic Development Bank

شركة تم التحقق منها

Jeddah, المملكة العربية السعودية

منذ أسبوع

تم النشر بواسطة:

Fatima Al-Mansouri

مسوّقة للمواهب لبيبي

JOB PURPOSE:

To act as a Coordinator in the VP / DG / Director's Office for coordinating various activities and streamlining the workflow.
To work as the Secretariat for the Complex/Department for coordinating, organizing and recording minutes of the meetings, as well as meetings of the specialized Committees.
To assist the VP/DG/Director in planning, implementing and monitoring the Complex / Directorate / Department annual work plan.
To communicate and liaise with colleagues on pending issues and taking necessary corrective actions as per policies and procedures.
Draft various correspondence and reports for consideration of the Management.

KEY ACCOUNTABILITIES:

Operational Planning:

Provide technical and analytical assistance to the VP/DG/Director in the annual planning of Complex / Directorate/ Department work and coordinated activities.
Coordinate periodic meetings of the Complex/Directorate/Department including preparation and issuance of Agenda and Minutes of Meetings.
Prepare response to all issues and proposals referred to the Complex/Directorate/Department for consideration.
Assist the VP/DG/Director in drafting proposals that will be submitted to the higher authority for approval.

Coordination & Follow-Up:

Coordinate and follow up the organization of meetings/events and facilitate logistics arrangements in collaboration with the concerned Complex / Directorate / Departments.
Assist in reviewing payment/disbursement requests and process them.
Regularly follow up for the periodic reports, feedback on queries raised and resolving pending issues with the concerned Unit / Manager.

Reporting & Communication:

Assist in covering the proceedings of the Department's Periodic Meetings as well as Meetings of specialized Committees established for specific project or agendas.
Respond to enquiries, coordinate their resolution, and advise on relevant policies and procedures and their implementation.
Assist the VP/DG/Director in preparing the periodic reports.

Administrative
Support:

Maintain accurate and uptodate calendar of the VP/DG/Director.
Coordinate the arrangement of travel and logístical requirements of the VP/DG/Director for missions and events.
Independently handle and prepare all correspondence and internal memorandums on routine and outstanding issues.

EDUCATION, EXPERIENCE & CERTIFICATION:

Academic and professional qualifications:

Bachelor's degree in Business Administration or any relevant field.
Minimum 2 years of experience in the similar field, preferably in a multilateral development sector.
Experience of working with seniorlevel executives.

LANGUAGES:

Languages

English:
Mandatory

Arabic:
Preferred

French:
Preferred

Senior Associate, Legal Affairs