Athletics/activities Assistant - Riyadh, المملكة العربية السعودية - American International School - Riyadh

American International School - Riyadh
American International School - Riyadh
شركة تم التحقق منها
Riyadh, المملكة العربية السعودية

منذ أسبوع

Fatima Al-Mansouri

تم النشر بواسطة:

Fatima Al-Mansouri

مسوّقة للمواهب لبيبي
وصف

Athletics & Activities Office Assistant
The

American International School - Riyadh (AIS-R) is seeking a qualified administrative assistant to manage our Athletics and Activities Office. As this is a local hire position, AIS-R will only consider qualified

female employees who are holders of valid Saudi residence permit and under the sponsorship of their husband (as a dependent).


Start date:
August 9, 2023

Qualifications and Minimum Criteria:


  • University/College Degree;
  • Exemplary English communication skills, including written business English and telephone skills;
  • Arabic Language Proficiency (Reading, Writing, Speaking)
  • Minimum 2 years' experience as an Administrative Assistant
  • Preferred experience in Athletics and Activities management
  • Technology proficient;
  • Organized, punctual and multitask oriented;
  • Able to anticipate and prioritize workload;
  • Excellent word processing, computer and proofreading skills;
  • Effective, strong interpersonal and public relations skills;
  • Able to work effectively with the Board of Trustees, faculty, staff and and all community members;
  • Selfmotivated, meets deadlines and pays strong attention to detail;
  • Exercises mature judgment and maintains confidentiality.

The Understandings, Skills, Values, and Mindset of the Athletics & Activities Assistant are:

  • Supports the Director of Athletics and Activities with planning and execution of sports program and Week Without Walls program
  • Facilitates all aspects of AIS-R's Athletics and Activities program.
**_
Accounting/Budget_**- Responsible for balancing and maintaining accurate records for the HS ASA accounts.

  • Responsible for balancing and maintaining accurate records for all HS Club accounts.
  • Update all HS Club accounts at the end of each quarter.
  • Responsible for balancing and maintaining accurate records, as well as budget preparation and tracking for HS accounts.
  • Organize all student and teacherbased travel.
  • Maintain a balance sheet for all of the HS ASA accounts.
  • Collect and deposit money with Finance Department for all ASA and Club accounts.
  • Allocate the appropriate GL#'s to the correct invoice.
  • Enter PO information into the Front End Program for all HS Physical Education and HS Athletic Department annual equipment orders.
  • Collect monies from students, prepare receipts and refunds.
  • Assist Learning Office with annual budget planning and ordering within individual HS Departments.

_Sports & Activities Travel Responsibilities_

  • Contact travel agent for all flight bookings, travel details.
  • Liaises with Embassies and travel agents and prepares letters for travel purposes.
  • Coordinate with Facilities Department for all local transportation requirements.
  • Create drop off and pick up schedules for facilities department.
  • Prepare coach's information package for all national and international travel.
  • Individual student athlete information packets: medical release form, parent permission forms, copy of passport, copy of IQAMA.
  • Prepare passports and tickets with corresponding identification tags.
  • Prepare emergency contact number phone list.
  • Obtain appropriate forms and monies for coaches per diems.
  • Collect travel telephone.
  • Collect First Aid Kit for each trip.
  • Obtain appropriate money for students registration fees from Finance.
  • Contact embassies for travel and visa requirements.
  • Prepare visa information packages for all international club and athletic trips.
  • Provide student passport information for travel agent and embassy.
  • Serve as assistant program manager for Week Without Walls.
  • Enter student activities into Skyward.
  • Inform HS and MS about students attending events (Out of Class notices).
  • Prepare Travel Reminder for each trip.

_Office Duties_

Office management responsibilities

  • Circulate and distribute athletic and activity information to administration.
  • Supervise girls' locker room.
  • Prepare/submit work orders related to HS PE and HS Athletic Department.
  • Provide HS PE and HS Athletic Department information to all students and faculty.
  • Issue equipment to students.
  • Oversee maintenance of the HS PE clothing (wash & storage).
  • Oversee maintenance of the Athletic Department uniforms (wash & storage).
  • Coordinate food services for all Athletic and PE Department functions.
  • Coordinate all facility requirements for club events planned.

_HS ASA Responsibilities_

  • Assist the Athletic Director in the management and organization of the HS athletic & activity programs.
  • Maintain athletic department equipment inventory.
  • Maintain a detailed file for each sport season and each international sport trip, including registration forms, visa information, contact information, etc.
  • Assist in preparation of all registration/permission forms for each sport team.
  • Generate team rosters with athlete emergency information for each coach.
  • Generate attendance forms for each sport team.
  • Distribute and coll
المزيد من الوظائف من American International School - Riyadh
انظر جميع وظائف American International School - Riyadh