Senior Hospital Assistant - Medina, المملكة العربية السعودية - King Faisal Specialist Hospital and Research Centre
منذ أسبوع
وصف
Provides complete support for all office activities for the supervisor of the assigned area.Essential Responsibilities and Duties:
- Controls the conduct of all general affairs which affect the supervisor of the assigned office.
- Serves -as primary contact for persons seeking appointments with the assigned supervisor arrangingsuch appointment to avoid unnecessary interruption with the supervisor schedule and referringvisitors ortelephone callers to subordinate personnel as necessary.
- Coordinates the work of secretarial staff (Hospital Assistant I& II and department Assistant).
- Composes replies to correspondence for supervisors signature.
- Takes and transcribes variety of correspondence and compiles periodic reports on board instruction from supervisor and handles routine queries personally.
- Handles minor administrative matters based on knowledge and judgment regarding hospitalRegulations and policies and complete project assignments as requested.
- Provides routine information from records to other Hospital's units as requested.
- Takes minutes as instructed by supervisor and utilizes computers for variety of activities.
- Maintains confidentiality of information and correspondence.
- Maintains the record of current Hospital's policies and procedures.
- Prepares the monthly payroll time sheet, supply requisitions through oracle and consolidate departmental reports.
- Establishes and maintains variety of files and other office systems necessary for the performance of the work.
- Participates in self and others education, training and development, as applicable.
Education:
Bachelor's or Associate Degree/Diploma in Business Administration, English Language, Secretarial field, or related discipline is required.
Experience Required:
Four (4) years of secretarial experience with Bachelor's Degree or six (6) years with Diploma is required.
Other Requirements(Certificates):
Formal training in MS Word, MS Excel and MS Access is required.
Required Typing Skills:
Bilingual: Arabic typing: 40 WPM English typing: 50 WPM
Non Bilingual:
English typing: 55 WPM
Saudi National is preferred.
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