Administrative Assistant - Al Khobar, المملكة العربية السعودية - Hamad M. Al Rugaib & Sons Trading Co.

Hamad M. Al Rugaib & Sons Trading Co. Al Khobar, المملكة العربية السعودية

منذ يومين

وصف

Job brief

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees assisting in daily office needs and managing our companys general administrative activities.
What does an Administrative Assistant do

Administrative Assistant responsibilities include making travel and meeting arrangements preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry wed like to meet you.
Ultimately a successful Admin Assistant should ensure the efficient and smooth daytoday operation of our office.

Responsibilities

Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email correspondence memos letters faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements and skills

Proven experience as an Administrative Assistant Virtual Assistant or Office Admin Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multitask

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